- Set up customised accounts and records system
including separate rental income and expenditure accounts and properly
account for VAT and keep all necessary records. Deal with VAT enquiries.
Prepare and maintain records based on leases and all other relevant
documents.
- Collect rents and insurance premiums and
like payments. Pay cleared rent receipts direct to client after allowing
for approved expenditure items.
- Authorise, monitor and approve payments in
relation to expenditure. Make such payments.
- Supervise the execution of routine maintenance
and repair work.
- Monitor insurance valuation and ensure cover
in accordance with leases. Re-assess values if necessary.
- Establish communication with occupiers and
deal with any comments or complaints.
- Provide financial statements on a regular
quarterly basis to include all income and expenditure and details
of arrears if any. Provide a proper report and account and also VAT
analysis for the appropriate VAT quarter. Presentation and level of
detail to meet the requirements of the client.
- Deal with any applications by lessees for
consents or approvals under the terms of their lease.
- Advise the client together with the client's
solicitors in connection with any queries in connection with any lease.
- Give general advice concerning rent reviews,
break clauses and renewal of tenancies.
- Monitor rent review dates and send trigger
notices.
- Assist client's solicitors with enquiries
before contract for lettings and provide information for completion
statements.
- Ensure tenant's covenants are complied with.
- Inspect all premises on a regular basis and
take any action deemed appropriate.
Payments to Mortgage Banks/Institutions
Make quarterly payments out of rental receipts both as to interest and
capital repayments if applicable. Monitor ongoing balances and provide
information on quarterly basis.
VAT
If requested, combine expenditure and income other than that referred
to above (and provided to us by others) so as to produce the Company's
quarterly VAT return and complete ready for signature.
Accountancy
Provide summarised and detailed accounts of all income and expenditure
in connection with the management of the properties in a form agreeable
to the Company's accountants to enable the Company accounts to be completed
efficiently and promptly.
NOT included within the fee are the following:-
- 'Red Book' valuations
- Fees in connection with new lettings
- Work in valuing and negotiating claims for
dilapidation's and surrender of lease.*
- Work in connection with the preparation or
approval of plans, drawings and/or specifications or supervising or
approving building works, including decorations or works of repair
to properties; or in relation to party structures and neighbouring
properties.*
- Advising upon and undertaking negotiations
in connection with rent reviews or renewals of existing tenancies.
*(in connection with C and D the cost of such fees
is normally to the tenant's account as covered by the occupational lease.)
For
further details of this or any of the other services offered by the Sefton
Group Limited please contact Mark Ames or Stephen Ames at Sefton Group
Limited, Queen Insurance Buildings, 9 Queen Avenue, Liverpool L2 4TZ,
Tel: +44 (0)151 227 1553,
Fax: +44 (0)151 236 1046 or
fill out the form provided.
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